When Woodstock Hospital wanted to find a way for medical staff to instantly view Electronic Health Records (EHRs) and paper medical files side-by-side electronically, they turned to Polar Imaging for help.

The London-based information management company came up with an innovative solution.

By integrating PaperVision® Enterprise, from their partner Digitech Systems, with PaperFlow, Polar Imaging enabled Woodstock Hospital to convert paper-based medical records to electronic files and integrate them with existing EHRs. This allowed the hospital to securely scan, store, and access all patient medical records electronically, resulting in enhanced patient care and significant cost savings.

Polar Imaging’s solution helped Woodstock Hospital achieve a 258% ROI with a payback period of only 3 months.

The strategy was recognized by Nucleus Research, which selected Woodstock Hospital as a 2020 ROI Award winner. The annual award recognizes companies whose technological deployments deliver extraordinary business results.

It started with a simple concept of making records securely available instantly to anyone who required access, As simple as the plan was in theory, there were many moving parts that needed to be accounted for before execution. This is the perfect example of investing in great technology that almost immediately paid for itself.

Polar Imaging Director of Business Development, Steve Todd

Not only has the hospital recuperated their investment, but it will continue to see cost savings in future due to increased operational efficiencies. The investment is also paying off for patients, as medical staff now have instant access to medical records, which reduces wait times.

Patient records are readily accessible with PaperVision® Enterprise, which helps clinicians make life-saving decisions, We’re saving $437,500 every year in staffing, offsite scanning, and office supply costs, and efficiency throughout the Hospital has greatly improved.

Woodstock Hospital CFO, Kathy Lavelle

Woodstock Hospital and Polar Imaging built on the success of PaperVision® Enterprise with the implementation of ClinicalConnect, a solution that allows hospitals across Southwestern Ontario connected through ClinicalConnect to securely share information.