Office Administrator

TechAlliance of Southwestern Ontario

TechAlliance is the place for dreamers, innovators, and world-changing ideas. We empower world-class ventures and fuel growth in Canada’s innovation economy, while championing, coaching, and amplifying businesses, and fostering a vibrant technology community in Southwestern Ontario.

You are a person who believes in disruptive innovation that stretches the boundaries of what everyone thinks is possible. You are organized, detail-oriented, and passionate about problem-solving. You have an appetite to learn new skills such as bookkeeping and thrive in a fast-paced, high-change environment. You are a teammate who appreciates dream-seekers and people who strive to make an impact. We believe in extra-long weekends, an incredible workspace, and the flexibility to live life on your terms.

Reporting to the People & Operations Leader your responsibilities include

  • Anticipates the needs of the executive leadership team in a dynamic environment while managing calendars of the Chief Executive Officer, People & Operations Leader, and Vice President
  • Secures reservations and travel arrangements, schedules meetings, and prepares for guests
  • Executes monthly bookkeeping functions including account reconciliations, post payables, receivables, journal entries, and prepares monthly financial reports
  • Activates modules in the Human Resources Information System (HRIS), coordinates payroll functions (T4’s, deductions, remittances, ROEs, etc.), and processes bi-weekly payroll
  • Proactively manages office supplies inventory and telephone system, and coordinates mail and couriers
  • Liaises with information technology support service for new employee setup and ongoing troubleshooting, occasionally connects with property management crew
  • Performs additional general office and administrative duties as assigned

What you need to succeed

  • 5+ years of professional executive administration experience
  • College education in Business Administration or related field (formal accounting or bookkeeping education an asset but not necessary)
  • High level of comfort leveraging digital tools seeking efficiencies and automation
  • Proficiency in Microsoft Office Suite 365 (Outlook, Word, Excel, PowerPoint, SharePoint)
  • Manage and develop self while modeling qualities of bold, real and impact, and contributes to an internal and external environment of collaboration, connectedness, and networks
  • Keen sense of organization, time management, and prioritization capabilities with incredible attention to detail, concise, driven, flexible and committed
  • Articulate with strong oral and written communication skills and operate with professional discretion
  • Proficiency in and technical literacy of accounting software (QuickBooks) and payroll software (ADP or Payworks) an asset but not necessary
  • Valid driver’s licence, access to a vehicle, and resides in Elgin, Huron, Lambton, Middlesex, or Oxford County

Equity & Inclusion – All applications will be kept confidential. TechAlliance is committed to employment equity and diversity in the workplace and encourages applications from all qualified candidates, including BIPOC, francophone, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. We will provide any requested accommodation to candidates with disabilities throughout the recruitment process.

Health & Safety – TechAlliance is committed to protecting employees and others from hazards in the workplace, including infectious and vaccine preventable diseases and to maintaining a protected workforce.  In accordance with our vaccination policy, TechAlliance will require all active employees be fully vaccinated against COVID-19, with the exception being those individuals who cannot be vaccinated due to permitted exemptions which are medical and other protected grounds under the Ontario Human Rights Code.

Interested? We'd love to hear from you.

Know someone who would be a perfect fit? Let them know.